Staff/User Data File Template Fields

Field Name

Description

Maximum Field Length

Valid Values

Sample Entries

District/Area*

Enter the name of the District or Area (required).

30

A–Z, 0–9, blanks, and supported special characters

Lakeview

School/Building

Enter the school name or building. Both numbers and letters can be entered (optional).

30

Horace Greely School

School/Building Code

Use code to uniquely identify schools or buildings and to avoid duplicates. Code is displayed in the hierarchy within parenthesis (optional).

15

A–Z, 0–9, blanks, dashes, and period acceptable

StMary02

Class

Enter the classroom number, the teacher’s name, or both (optional).

30

A–Z, 0–9, blanks, and supported special characters
; class names must be unique

Mrs. Smith

Mrs. Smith 203

Grade

Enter the number for the grade associated with user (optional).

2

00 to 13

07

Code

Use this field to uniquely identify each class and to avoid duplicate class names. Code is enclosed in parenthesis when displayed in DataManager (optional). See Creating Unique Class Names.

5

A–Z, 0–9, blanks, dashes, and period acceptable

001

First Name*

Enter the first name of the user (required).

20

A–Z, 0–9, blanks, and dashes acceptable

Kimberly

Last Name*

Enter the last name of the user (required).

20

A–Z, 0–9, blanks, and dashes acceptable

Johnson

Middle Name

Enter the middle name of the user (optional).

20

A–Z, 0–9, blanks, and dashes acceptable

Anne

Gender

Enter M for male, F for female, or U for unknown (optional).

1

M, F, or U

F

E-Mail Address*

Enter the e-mail address (required).

50

Must follow valid e-mail format

tomjones@abcschool.com

Password

Enter a password for the user (optional).

8-10

A–Z, 0–9; must contain one number

TJabc123

Roles*

Enter the letter designation of the user's roles (required).

1

A, P, T, D, or R

A

Active User*

Enter "Y" or "N" to indicate if the user is active (required).

1

Y or N

Y