Update student records after scoring and reporting

Changes to students' individual information  (such as date of birth or program coding) or location data (such as class or school) can be applied to a closed test event even after scoring and reporting have occurred.

DataManager takes a snapshot of your roster data and stores the information every time a test event is closed. When you make changes to a student's location and/or demographic data in a roster, reopen a test event, and then close the test event again, DataManager compares the newly edited roster data to the snapshot that it stored the first time you closed the test event. If you accept the changes, then the edited data are applied to your reports, and the original snapshot of the roster data is replaced with a snapshot that contains the newly edited roster data. These types of roster changes are typically applied for the following reasons:

To correct errors in data that you identify after testing. For example, you discover after a testing event closes that a student's birth date was incorrectly recorded and age-based normative data are not accurate.

• To ensure that a relocated student's test results are available to his or her current teacher. For example, after testing takes place, a student is moved into a new class, and you want the student's testing results to be grouped with the testing data of his or her new class. This is the process typically referred to as rerostering.
• Before editing the student demographic or location/grade data, be aware of the following considerations:
• Change the grade/level of a student only if the grade/level was originally entered incorrectly. The grade/level must reflect the student’s grade/level at the time of testing. If you change it, the student’s test scores are recalculated based on the newly edited grade/level, and this, in turn, changes the reported data for the student.
• Student records without any changes will not be updated in any way. For example, if 19 of 20 students are rerostered to another class because of updates made to the roster, one student will remain in the class that originally included all students. Student records are not deleted if they are not rerostered.
• For a teacher in a new grade to access a student’s historical data, you must add the new teacher as the teacher for the student’s grade/level the last time the student tested. For example, Ms. Adams is a 6th-grade teacher, and she wants to review her new class’s 5th grade test data. To provide her with access to this data, the school’s DataManager administrator can add her as a 5th-grade teacher to the students.

To update student records after scoring and reporting:

1.   Sign in to DataManager as an Account Holder or Administrator, edit the student record(s), and save.

2.   Click the Assessments menu, then select Test Events.

The Test Events Overview page opens. All open test events are listed in the All Test Events table.

3.   Find the closed test event you want to reopen and click Manage in its row. See Find a Test Event for additional instructions.

4.   On the Test Event Details page, in the Complete Tasks box, click Reopen this test event.

All of the items in the Complete Tasks box become active.

Click Close this test event. A confirmation box opens.

Click OK on the confirmation box.

The Student Data Updated modal opens.

Do one of the following:

To view the changes made to the student data, click the blue text, View changes to student data., and follow your browser's prompts to download and open or save an Excel file. The spreadsheet contains a list of changed information for the students).

Click Cancel to keep the test event open without applying changes.

Click Don't Apply Changes to close the test event without saving the changes to student data.

Select one or both of the boxes, Location/grade or Demographic, then click the Apply Selected Changes button to update the student record before closing the test event.