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Location Data File Template Fields

Field descriptions for the Location Data File Template

Important: The location data you enter (the District/Area, School/Building, and Class columns) must be identical across all templates (Location, Staff/User, and Student). For example, if the location data file has a school named Oak Hill Elementary, the school must be entered as Oak Hill Elementary in the Staff/User and student data files, and not as Oak Hill or Oak Hill Elem.

 

 

* Required fields; required fields for Location files may vary based on your school system's specific account.

 

Creating Unique School/Building Names

DataManager requires that all school/building names be unique so that test results can be accurately reported. If you have two or more schools or buildings with the same name, you can use the School/Building Code field to differentiate each school/building.

For example, if a single archdiocese contains three different schools with the name "St. Mary's School," use the School/Building and School/Building Code fields to differentiate among the schools, as shown below:

All School/Building + School/Building Code entries in the data file must be unique.

 

Class-level Guidelines

Class-level locations are required, but do not need to correspond to a single classroom teacher assignment. You may format class data to reflect a homeroom assignment:

  • Mrs. Anderson

You may also format course data to reflect a course period:

  • Mrs. Anderson Math P1
  • Mrs. Anderson Math P2

In some cases, such as district-wide screening for participation in gifted and talented programs or high school testing, reporting of test results for a classroom teacher may not be necessary. You may instead choose to set up class-level locations as a whole grade:

  • Grade 10

For each class listed in the Class column, you must enter a grade in the Grade column. If a teacher is responsible for testing students in more than one grade, make separate entries that identify each grade they teach in the Class column:

  • Mrs. Wilson G4
  • Mrs. Wilson G5

Creating Unique Class Names

DataManager requires that all class names be unique so that test results can be accurately reported. If you have two or more classes with the same name, you can use the Code field to uniquely identify each class. DataManager checks for duplicate class names based on comparing the following data string for each class:

Class Name + Grade + Code

For example, suppose teacher “Smith J” teaches three grade 2 classes and one grade 3 class. To ensure the four classes have unique names, you can use the Grade and Code fields to differentiate among the classes, as shown below:

All Class + Grade + Code entries in the data file must be unique.